Archive for category Management

Emotional Intelligence: Increasing Retention

ware that your company could be harboring a virus, potentially costing you millions of dollars annually? Negative emotions can be like a stealth virus that drains both financial and human resources from your company. And unless you’ve safeguarded everyone by developing their emotional intelligence (EI) skills and creating a positive emotional climate, high turnover can be contagious. The key to preventing an outbreak of this virus at your company is an emotionally intelligent retention strategy. This is not about “program of the month” incentives such as “Bring Your Pet to Work Day,” or “Anniversary bonuses,” and it will require more than a fair compensation package.

The High Cost of Turnover

Countless articles and books have been written about the direct and indirect costs of turnover. The cost of replacing a worker whose skills are in high demand can hit up to 1.5 times his annual salary. At minimum, the cost to replace any worker is about 20 percent of his annual salary.

Indirect costs of high turnover can be staggering, but hard to track. For example, if a supervisor is spending even part of his day conducting exit interviews, interviewing candidates, or posting jobs on the web, that’s time away from doing his regular work. That’s costly. To add to that, unhappy employees may leave only after causing immeasurable damage to relationships with clients, leading to lost customers as a result of subtle sabotage. And now the company must spend extra time and money trying to woo those customers back.

What Do Workers Really Want?

As the war for talent heats up, many HR professionals say that retaining workers means figuring out what employees want. They suggest customizing job descriptions and perks for each worker so that they will say, “No thanks,” when recruiters call them. The thought of figuring out what perks each individual wants from telecommuting to on-site massage therapy, can be daunting. Also, it’s the wrong place to start. Trying to cater to each employee’s unique wants and needs creates plenty of stress for supervisors, managers and human resource professionals and can be overwhelming. And even if you give workers what you think they want, they may bail on you anyway. Underneath it all, employees want the same thing.

Every employee, whether he or she is able to put it into words or not, wants to feel certain things:

• They want to feel secure (if they perform well, they will keep their job).

• They want to feel appreciated for their contributions.

• They want to feel that their immediate boss cares about them as a person.

• They want to feel fulfilled in the work they do.

The foundation upon which to build a successful employee retention strategy is that of creating a positive emotional environment – creating, through the behaviors of every manager and supervisor, an emotional climate that makes people want to work at your company. They want an emotionally intelligent employer, and in particular, an emotionally intelligent leader to guide them.

A positive emotional climate is not one in which everyone always pretends to be happy and problems are ignored, nor is it one where there are no conflicts or stresses. But it is one that when problems arise, they are dealt with in a fair and respectful way, a way that allows people to disagree and still demonstrate sincere care for one another.

Sounds great, right? But just how do you create a positive emotional climate that increases employee satisfaction and employee loyalty, which leads to better retention?

Where Do You Start?

Start at the top. The behavior and attitudes of top leaders directly affect employee satisfaction, loyalty and productivity. These, in turn, directly affect customer satisfaction, loyalty and profitability. How employees are treated, first by their immediate boss, and second by other leaders in the organization, directly drives employee satisfaction. And job satisfaction is about attitudes and emotions – how employees feel.

OK, so I’m a supervisor or manager or executive. And I’m supposed to behave in a way that’s caring and positive toward my people. I guess I’m supposed to be immune to the pressure and stress of leading? No!

You have feelings and emotions, too! So what should you do? You should enhance what is known as your Emotional Intelligence (EI) skills. EI is your ability to acquire and apply knowledge from your emotions and the emotions of others to help you make decisions about what to say or do. An emotionally intelligent person has developed skills in five basic competencies: emotional self-awareness, emotional self-regulation, emotional self-motivation, empathy and nurturing relationships.

These competencies, when developed and practiced, can safeguard an individual and an organization against the virus of negative emotions that can cause dissatisfaction and turnover. They can help an organization retain its most valuable resource – its people!

Copyright 2008, Byron Stock



By: Byron Stock

About the Author:

Byron Stock, a former engineer and director of corporate education, guides individuals and organizations toward excellence by helping them develop their Emotional Intelligence skills as a powerful tool to achieve strategic objectives, lead change and create resilient, high performing organizational cultures. Learn about Byron’s quick, easy, proven techniques to harness the power of your Emotional Intelligence in his new book, SMART EMOTIONS for Busy Business People available through his website http://www.ByronStock.com



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Emotional Intelligence: Impact on the Bottom Line

howed that the benefits of developing Emotional Intelligence skills are quantifiable.(1) This true story illustrates the impact on the bottom line.

Joe’s Story

Joe (not his real name) is the Director of Engineering for a company that invents methods to improve oil extraction and refining processes, then leases the patents on those methods to oil companies. Recently, Joe was able to put his EI skills into practice and help his company’s bottom line.

Joe was on his way to South America to talk to a customer who wanted to renew their $15 million contract, but had said they wanted to reduce the fees to $12 million. On the flight down, Joe was feeling, understandably, anxious and worried about the meeting. After all, $3 million in revenue and an important customer relationship were on the line.

Joe recognized his anxiety, and used some specific EI skills he’d been taught to transform those feelings into more positive, productive thoughts and emotions. He was able to develop several positive alternative ideas, which he could put on the table at the meeting.

The meeting went fairly well, but there was one person from the oil company who was picking over the contract details, seemingly trying to thwart the whole negotiation process.

Again drawing on his EI training, instead of becoming defensive and expressing his frustration, Joe handled his own emotional reactions to the man’s objections well, and ended up convincing the oil company to agree to additional services and process improvements and to sign a contract several million dollars over the original contract.

Emotional Intelligence is not about being soft. It’s about a different way of being smart. It’s about managing yourself and using your emotions to positively lead others; to engage not just their head and hands, but also their hearts.

Putting EI Into Action

You feel the effects of emotional turmoil daily. What can you do? You can take action to develop your own emotional intelligence.

First, enhance your emotional self-awareness by asking yourself several times each day: “What am I feeling right now?” Notice that the question is not “how” but “what” because we tend to answer the question “How am I feeling?” with the word “Fine” which tells us nothing.

When you figure out what you’re feeling (such as anxiety, happiness, anger, excitement) you can use that information to help you decide what you should do or not do next. In other words, you can make more effective decisions.

Second, begin to disclose and discuss your feelings. If you have an issue on the table, and you find that you are feeling a bit anxious or concerned about it, simply recognize those feelings and share them in a matter-of-fact fashion. So often, if people are feeling anxious, they’ll criticize, or find some detail to disagree with: “Those numbers can’t be right.”

Instead, the more emotionally intelligent thing to say is, “I have to tell you, I’m feeling a bit anxious about this decision.” This not only helps your team by giving them more information about you and your point-of-view, it provides a more complete view of where you’re coming from. Discussing feelings improves communication and sets the tone for cooperation.

Third, get some EI skill training. Yes, training! Someone once told me, “You train monkeys, you develop people.” Well, I’ve got news for you, we train astronauts, doctors, soldiers and others so they can perform at their peak under pressure. We should do the same for people. EI skill development can be in the form of classroom sessions combined with one-on-one coaching. Be sure the training is skill-based, that is, provides not only information about EI but also the chance to practice practical skills on real situations. And, be sure that the provider has documented quantified results. Business decisions are made based on measured results and decisions on selecting training should be based on the same criteria.

1. Daniel Goleman, “What Makes A Leader?” HBR, 1998.

Copyright 2008, Byron Stock



By: Byron Stock

About the Author:

Byron Stock, a former engineer and director of corporate education, guides individuals and organizations toward excellence by helping them develop their Emotional Intelligence skills as a powerful tool to achieve strategic objectives, lead change and create resilient, high performing organizational cultures. Learn about Byron’s quick, easy, proven techniques to harness the power of your Emotional Intelligence in his new book, SMART EMOTIONS for Busy Business People available through his website http://www.ByronStock.com



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Emotional Intelligence at the Heart of Performance — a Head / Heart Model

y received an email from a colleague who I haven’t heard from in years. He reminded me that in the mid 80’s I shared with him my model of factors affecting performance. He asked for another copy as he had given his last copy away to a corporate trainer while on a flight. After searching several sources, he emailed me with his request and described my model as, “probably the best tool ever for explaining why people do or don’t perform as desired.”

As my colleague implied, models are powerful tools providing insight into deeply ingrained assumptions, generalizations, pictures or images that influence how we understand the world and how to take action. My model serves the purpose of identifying performance problem areas and providing insights for remedies, focusing scarce resources on high leverage causes. Use of such a model avoids implementing solutions that may be inappropriate and costly such as formal training when all that may be needed is a simple job aid.

Since the mid 80’s, I have expanded my model to a new, dimensional model that includes Emotional Intelligence (EI) as an all-encompassing factor affecting performance in all areas. And because of its depth and breadth, this revised model is the one I have been using for over a decade.

My original model depicts a nine-box grid (3 boxes by 3 boxes), reflecting my Engineering background. The grid identifies over 30 factors affecting performance according to those who have the most control or influence over the factors – executives, managers, and individual performers. While this model implies that emotion is a factor affecting performance, I’ve discovered that emotion is a factor that all of us, we rational analyzers, have not paid enough attention to as critical to performance.

Research indicates that emotions play a much more important role than other factors. In fact, every sensory input we receive is processed through our emotional center first. When that occurs, an emotional meaning or flavor is attached to each input before it is sent on and processed in our rational mind, the neocortex.1 So our emotional center is the gatekeeper for every response to every input that we receive. Our emotional center attaches an emotional meaning to the assignments we are given (and how they are given), the workload we are given, the noise and lighting in our physical work environment, the information (or lack of information) that we have to do the job, etc.

To reflect the significant impact of emotions, my revised model adds a third dimension – the dimension of Emotion. With the inclusion of depth, this new model indicates that not only do all of those “Head” factors (in my original model) affect our performance, but also our emotions can negatively or positively affect our physical energy, our mental clarity, and our productivity. Just think of how people feel when the initial announcement of a downsizing is released. The vast majority of people perceive the announcement negatively and the result is a decrease in quality, productivity and morale by the vast majority of employees. On the other hand, how do you feel and what happens to you when you are given an honest compliment on your work, when you are genuinely appreciated. Doesn’t that give you an energy boost? Aren’t you more likely to do a little bit more than normal?

The Emotional dimension of the model could be viewed as a continuum. On one end is Fear; on the other is Appreciation. Ask yourself how well people perform when they are anxious, frustrated, fearful, or angry. My personal experience and my observation is that most people don’t perform well. On the other hand, if a person truly feels cared for and appreciated, then those positive emotions facilitate performance. I contend that this is what each of us wants. We want to be appreciated for our contributions; we want to feel that people care about us. We don’t want to act like we can check our emotions at the door in the morning when we come in to work and pick them up again when we go home. We have our emotions – our hearts – with us all of the time.

It’s disquieting to think that so much time is spent on the factors reflected in my two-dimensional, rational, “Head” model. I’m not saying that those factors aren’t important. Obviously they are. But the dramatic results achieved by implementing simple emotional management techniques in my programs tells me that I must actively use the “Head/Heart” model when considering interventions to help improve people’s performance.

1. Daniel Goleman, Emotional Intelligence, 1995, Bantam Books.



By: Byron Stock

About the Author:

Byron Stock, a former engineer and director of corporate education, guides individuals and organizations toward excellence by helping them develop their Emotional Intelligence skills as a powerful tool to achieve strategic objectives, lead change and create resilient, high performing organizational cultures. Learn about Byron’s quick, easy, proven techniques to harness the power of your Emotional Intelligence in his new book, SMART EMOTIONS for Busy Business People available through his website http://www.ByronStock.com



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Emotional Intelligence: an Inside-out Job

intelligence is your ability, either innate or learned, to acquire and apply knowledge from your emotions and the emotions of others. Using this information, you can make better decisions about what to say or do (or not say or do) in any given situation.

The Emotional Intelligence (EI) competencies fall into two categories: intrapersonal (existing/occurring within the individual) and interpersonal (existing/occurring between persons). The competencies build logically upon each other. The first few (emotional self-awareness, emotional self-regulation and emotional self-motivation) are intrapersonal and lay the foundation for the interpersonal competencies — empathy and managing relationships.

Emotional Intelligence is an inside-out job. It starts with oneself: developing the intrapersonal skills. The more skilled a leader or manager is at emotional self-awareness, emotional self-regulation and emotional self-motivation, the easier it is to pick up on the subtle social signals of others, be empathetic and manage relationships successfully. Effective interpersonal skills depend largely on developing effective intrapersonal skills.

Emotional Self-Awareness

Goleman(1) defines emotional self-awareness as “having a deep understanding of one’s emotions … how your feelings affect you, other people and your job performance.”

Emotional Self-Regulation

This is the ability to step back, to “hit the pause button” before, during or after an emotionally charged situation. Goleman writes that self-regulation “frees us from being prisoners of our feelings.”(1)

Emotional Self-Motivation

Self-motivated people not only know what they are feeling, they can transform their anxiety or negative emotions into positive, productive emotions and actions. They can call up feelings of confidence, optimism and enthusiasm.

Empathy

Once a foundation of the first three competencies (all intrapersonal) is established, EI begins to influence a person’s interactions with others. From a traditional business perspective, empathy may seem inappropriate or unnecessary. However, in today’s economy, where teamwork, cross-cultural sensitivity and coaching and mentoring are essential, empathy is a core skill.

Managing Relationships (Social Skill)

This competency combines sincere care and friendliness with a purpose. To manage relationships effectively, leaders must understand and channel their emotions in useful ways, be motivated to take positive action and exhibit empathy toward others. Rather than trying to manage or manipulate relationships, this is about setting a positive tone of cooperation no matter what the circumstances. It can help all sides find common ground where collaboration can lead to movement in the desired direction.

Where Do You Start?

Laying a strong foundation in emotional self-awareness increases the likelihood of building strong skill in the other competencies. Some actions that can be taken to enhance skill in emotional self-awareness include…

Notice and name your emotions – being able to name what you feel provides information that can be used to make decisions about what you should or should not do or say in particular situations.

Identify triggers to negative emotions — these can be people, events, or situations that frequently trigger a strong, negative emotional response. By recognizing triggers, the learner will know when it might be helpful to change or regulate his or her emotions (the second EI competency, emotional self-regulation).

Identify what’s important in your life and the positive emotions they evoke – these positive emotions are the emotions the learner will want to experience more frequently. Increased frequency in experiencing these kinds of emotions is related to more positive energy. And research shows that when the emotions are positive, thinking is clearer and better decisions are made.

Outstanding leaders are often said to have “good people skills.” But the person they are most skilled at handling is themselves. They start from the inside and work out. The good news is that all of these competencies can be systematically learned, enhanced and developed.

Source:

1. Daniel Goleman, Emotional Intelligence, 1995, Bantam Books.

Copyright 2008, Byron Stock



By: Byron Stock

About the Author:

Byron Stock, a former engineer and director of corporate education, guides individuals and organizations toward excellence by helping them develop their Emotional Intelligence skills as a powerful tool to achieve strategic objectives, lead change and create resilient, high performing organizational cultures. Learn about Byron’s quick, easy, proven techniques to harness the power of your Emotional Intelligence in his new book, SMART EMOTIONS for Busy Business People available through his website http://www.ByronStock.com



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Emotional Intelligence: a Conscious Solution

ing the Emotional Intelligence (EI) of its employees, an organization can successfully leverage two key trends identified in Patricia Aburdene’s Megatrends 2010: “The Wave of Conscious Solutions” and “Spirituality in Business.” As we enter this new era welcoming the widespread application of conscious techniques in business, ensure that your organization is an early adopter, reaping the benefits over your competitors who lag behind bogged down with traditional business beliefs.

Emotional Intelligence, a conscious solution to knee-jerk reactionary emotional habits, is the ability to acquire and apply knowledge from your emotions and the emotions of others. The information about what you’re feeling helps you make effective decisions about what to say or do (or not say or do). It enables you to use your emotions to help you make better choices in-the-moment and have more effective control over yourself and your impact on others.

The concept of Emotional Intelligence is based on brain research showing that these skills are different from technical and purely cognitive abilities because they involve a different part of the brain – the emotional center, the limbic system, rather than the neocortex. Emotional Intelligence is comprised of five basic competencies. The first is knowing what you’re feeling. The second is managing your feelings, especially distressing feelings. The third is self-motivation, the fourth is empathy, and the fifth is managing relationships. (1)

The Business Case

Emotional Intelligence abilities have been shown to be critical to individual and organizational success. (2,3) Research on Emotional Intelligence has revealed that the effects are profound, impacting a multitude of business/people issues, including increased creativity and innovation, increased productivity, improved decision-making, and increased profits. The business case for developing emotional intelligence becomes clear when we recognize that the emotions leaders, employees, and customers feel impact decision-making, mental clarity, and the bottom line of companies and the effectiveness of government and non-profit organizations.

The emotions that leaders experience impact the climate and culture of an organization as a whole. More specifically, leaders’ emotions impact what employees feel, how satisfied they are, how loyal they are, and how productive and efficient they are. In turn, how employees feel and perform their work impact how customers feel, how satisfied they are with both products and services, and ultimately how loyal a customer is to the company or organization. And how loyal customers are has a direct impact on the bottom line and profitability of an organization.

Notice that the foundation element in this set of relationships is leadership. Leaders are not just the CEO or Executive Vice President or Director. The in-charge person in every work team, every manager, and every individual in the organization is a leader. Self-leadership is one of the most important factors we focus on in skill development. Self-leadership is the internal ability to lead yourself to make the best choices and decisions moment-to-moment throughout the day, whether at work or at home.

Negative Impact on Business

Examining the impact of unmanaged emotional reactions and lack of emotional intelligence skills reveals the significant, negative impact on business. Unmanaged emotional reactions or lack of emotional intelligence skills by executives and employees at all levels can lead to …

• lack of innovation and creativity

• unsuccessful reengineering and process improvement initiatives

• slow development of high potential talent

• decreased productivity

• decreased customer satisfaction and customer loyalty

• career derailment

• high turnover

• stalled change initiatives

• declines in revenue

• increases in stress and healthcare costs

• negative organizational climate/culture

• workplace violence

Developing Emotional Intelligence Skills

The good news is Emotional Intelligence skills can be learned. However, there is a caveat: when we apply the typical training approach targeted for enhancing analytical or technical skills, we are doomed to fail. Conventional programs do not include the factors by which the limbic system (emotional center of the brain) learns best: motivation, extended practice, and feedback. Developing emotional intelligence skills requires that individuals eliminate old behaviors and embrace new ones. And this requires practice and self-reflection on the impact of using the new skills.

1. Daniel Goleman, Emotional Intelligence, Bantam Books, 1995

2. Daniel Goleman, “What Makes A Leader?” HBR, 1998.

3. Goleman, et. al., Primal Leadership, Harvard Business School Publishing, 2002.



By: Byron Stock

About the Author:

Byron Stock, a former engineer and director of corporate education, guides individuals and organizations toward excellence by helping them develop their Emotional Intelligence skills as a powerful tool to achieve strategic objectives, lead change and create resilient, high performing organizational cultures. Learn about Byron’s quick, easy, proven techniques to harness the power of your Emotional Intelligence in his new book, SMART EMOTIONS for Busy Business People available through his website http://www.ByronStock.com



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